How to correctly submit an abstract for the EFORT Annual Congress in Barcelona
As you might have heard by now, the abstract submission for the upcoming 19th EFORT Annual Congress in Barcelona is currently open. To send us your latest results and get the chance to be part of the scientific program, you can easily access the online platform from any device until Sunday 12 November 2017 23:59 CET.
As it is our wish to improve the abstract management, we have introduced a novelty in the segmentation of the submitted work. You can now find at the beginning of the process an initial choice to categorize your abstract either as a clinical or an experimental study. This additional step will help to refine the evaluation stage through a better assignment of reviewers and through the application of more accurate criteria for scoring.
Inside the clinical study category, three types of presentation are available: Free Paper and Poster for clinical research using a control group, or Clinical Report for one single clinical case with specific relevance; whereas, inside the experimental study category only the Free Paper or Poster types can apply for research studies, including laboratory experiments, anatomy, biomechanics and/or animal models.
Once the main section and type of presentation have been defined, our former topic tree based on anatomical categories within orthopaedics and trauma, or related to more general topics will allow you to correctly specify the area of expertise corresponding the best to the content of your abstracts. Importantly, only one section and one type of presentation should be chosen for each piece of work, meaning detection of an already supplied content will block further submissions in the system. We suggest submitters to consider the abstract categorization carefully and the extra details regarding the scientific level expected for each presentation type.
Abstracts submitted under the Free Paper category are expected to have high scientific quality. These should correspond to complete studies with outstanding results and innovative conclusions. Experimental studies having the potential to change the medical practice, as well as clinical findings worth widespread dissemination, should be submitted under this format. All abstracts accepted as Free Papers will be featured as podium presentations in the general scientific session rooms and embedded in the congress overall program. These will be considered as extremely relevant and enjoyable.
Abstracts submitted under the Clinical Report category should refer to a single medical case that presents scientific value for the use of a specific treatment or technique. Description of the patient’s history and examination should be followed by a summary of the outcomes after treatment, highlighting the benefit of the clinical findings to the current knowledge and the influence on the management of similar cases. Abstracts accepted as Clinical Reports will be presented orally during specific clinical sessions with interactive discussions around each case.
Abstracts submitted under the Poster category can be based on preliminary results or correspond to short studies or trials. Authors favoring a more informal exchange about their research results should consider submitting abstracts in this category, as Poster sessions usually gather only small groups of experts with a specific interest. Accepted Posters will be presented as wall paper posters within a large display section of the exhibition area. Some posters will be selected to be part of the so-called “poster walks,” where the best-rated posters are evaluated by well-known physicians in the corresponding specialties.
Please note the EFORT Science Committee reserves the right to change the section, type of presentation or scientific topic of any abstract submitted, as well as request to blind some explicit information regarding the institution where the study was conducted or the research group involved. Should any of these eventualities happen, authors will be informed individually of changes performed or additional actions required.
In all cases, the content of each abstract must be an honest representation of the work completed, with no estimates or projections based on data available at the time of the submission. The final presentation must reflect the data contained in the abstract and any manipulation after submission will be considered fraudulent.
The online platform is self-explanatory, and the final version of the abstract is previewed in real-time within the system. Online edits are easy and can be performed as wished before the closure deadline; but to successfully complete a submission, some mandatory information is required. As a submitter, you may consider obtaining the following essential information before beginning the process:
- A valid professional email address for each co-author participating in the study. All communications (including notifications, specific guidelines and presentation certificates) are ensured only to the contact details given during the submission process.
- The current working affiliation of each co-author participating in the study. The correct name of the hospital, clinic, university or other institution, together with the corresponding address, city and country will be required.
- The profession and medical qualification of each co-author participating in the study.
- The financial conflict of interest (COI) applying to the contribution to the work of each co-author participating in the study. COI includes holding shares, receiving royalties, giving paid presentations for any institution, doing consulting work, receiving institutional support or having a relationship with a commercial organization.
There is no restriction on the number of abstracts to submit. However, acceptance will be limited to a maximum of six abstracts (three oral presentations and three poster presentations) per registered participant. For additional accepted abstracts from a same research group, a new presenting author should be named. All presenting authors need to complete a full registration to the congress to confirm their abstract(s) in the final scientific program.
Submitters from allied professions (nurses, physiotherapists and other health care providers) are invited to submit their work using the unique main categorization, as all abstracts will be evaluated under the same conditions and allocated in abstract-based oral and poster sessions embedded in the overall meeting program. These abstracts will complement the purely scientific and clinical data and focus on the improvement of the patient’s rehabilitation and postoperative handling.
The abstract scoring will be completed by the end of the year, and notifications for acceptance and rejection will be sent to all authors on Thursday, 1 February 2018. The complete scientific program will be available online as of 15 March 2018. Stayed tuned.
- For more information:
- All about the 19th EFORT Annual Congress
- Abstract submission: general information
- Guidelines for abstract submission 2018 (PDF– 2 pages)
- Call for abstracts 2018 (PDF – 12 pages)
- Key dates:
- Abstracts submission closes 12 November 2017, 23:59 CET
- Abstract Review starts 1 December 2017
- Acceptance/Rejection notifications to authors 1 February 2018