Please see important exhibitor information below

All service forms are saved in a single PDF (available 90 days before the meeting).

  1. Exhibit Booths
    The Kona and Queen’s ballrooms are carpeted. If your exhibit booth is located in the promenade area between the two ballrooms, the floor is not carpeted. You are encouraged to purchase or bring carpet for your booth. All exhibit spaces include a 44” x 7” sign carrying the name of the company.
    • 6’x10’ Booth includes an 8’ back wall drape and 3’ high side dividers. The height restriction in an inline booth is 8’.
    • 6’x20’ Double Booth includes an 8’ back wall drape and 3’ high side dividers. The height restriction in an inline booth is 8’.
    • 12’x20’ Island is bound on all four sides by aisles. The full cubic content of the space may be used; however, all display material is restricted to 12’ in height. Because an island booth is automatically separated by the width of an aisle from all neighboring exhibits, full use of the space is permitted. No pipe/drape is included with the space.
  2. Exhibitor Badges
    An Official Exhibitor Badge Order Form is included with this kit and is due December 19, 2022. Single booth exhibiting companies may register four (4) representatives free of charge for every 6’ x 10’ booth. Double booth exhibiting companies may register eight (8) representatives free of charge for every 6’ x 20’ booth. Island exhibiting companies may register sixteen (16) representatives free of charge for every 12’ x 20’ island. Additional badges may be purchased for $350 each + Hawaii excise tax. Any names submitted after December 19, 2022 will be processed on-site at the exhibitor registration desk. To register for an exhibitor badge on-site, exhibitor personnel must present a business card showing that they are an employee or affiliate of an exhibiting company.
  3. Mailing Lists
    As an exhibitor, you are entitled to one complimentary attendee pre-registration mailing list and one complimentary post-show final attendee mailing list. The lists are supplied electronically. Please complete the enclosed Request for Registrant File and the Mailing Lists Agreement form and return them to my attention by December 12, 2022. In order to receive the post-show final attendee list, exhibitors must also complete the exhibitor evaluation and return to my attention. Evaluations will be distributed onsite.
  4. Exhibit Hall Storage
    Storage stickers will be available at the Freeman Service Desk. The stickers must mark all containers to be stored and returned at the close of the exhibits. Any exhibit that is not unpacked by the end of the setup time will be put in storage and can be returned only after the exhibits close on the first day the exhibit hall is opened. Containers or skids without Freeman storage stickers will be considered refuse and will be disposed of. Crates, boxes and cartons may not be stored behind booth backgrounds. Nothing of value should be left in crates that are going to storage. After returning crates at the close of the show, the decorator will provide a bill-of-lading, shipping labels and clerical assistance in preparing the forms for outbound shipment.
  5. Outbound Shipping
    Any items that need to be shipped out from the show must be packaged and labeled. Freeman is the official decorator/drayage company with the responsibility of unloading, delivery, reloading, and processing all exhibitors shipments. All outbound shipping must be prepaid. Further information will be included in the Exhibitor Services Kit which will be sent electronically 90 days prior to the meeting.
  6. Hotel Rooms
    A special block of rooms has been secured at the Grand Hyatt Kauai with room rates starting at $399. These are competitive room rates and sell out fast (all room types may not be available at this time). We encourage you to book as early as possible. The room block will be available this spring.