Please see important exhibitor information below.

All service forms are saved in a single PDF (available 90 days before the meeting).

  1. Exhibit Booths
    The Haleakala Ballroom is carpeted. If your exhibit booth is located in the Haleakala Promenade is not carpeted you will be required to purchase carpet for your booth space. All exhibit spaces include a 44” x 7” sign carrying the name of the company.
    • 6’x10’ Booth includes an 8’ back wall drape and 3’ high side dividers. The height restriction in an inline booth is 8’.
    • 6’x20’ Double Booth includes an 8’ back wall drape and 3’ high side dividers. The height restriction in an inline booth is 8’.
    • 12’x20’ Island is bound on all four sides by aisles. The full cubic content of the space may be used; however, all display material is restricted to 12’ in height. Because an island booth is automatically separated by the width of an aisle from all neighboring exhibits, full use of the space is permitted. No pipe/drape is included with the space.
  2. Exhibitor Badges
    An Official Exhibitor Badge Order Form is included with this kit and is due April 23, 2021. Single booth exhibiting companies may register four (4) representatives free of charge for every 6’ x 10’ booth. Double booth exhibiting companies may register eight (8) representatives free of charge for every 6’ x 20’ booth. Island exhibiting companies may register sixteen (16) representatives free of charge for every 12’ x 20’ island. Additional badges may be purchased for $350 each. Any names submitted after April 23, 2021 will be processed on-site at the exhibitor registration desk. To register for an exhibitor badge on-site, exhibitor personnel must present a business card showing that they are an employee or affiliate of an exhibiting company.
  3. Mailing Lists
    As an exhibitor, you are entitled to one complimentary attendee pre-registration mailing list and one complimentary post-show final attendee mailing list. The lists are supplied electronically. Please complete the enclosed Request for Registrant File and the Mailing Lists Agreement form and return them to my attention by April 8, 2021. In order to receive the post-show final attendee list, exhibitors must also complete the exhibitor evaluation and return to my attention. Evaluations will be distributed onsite.
  4. Exhibit Hall Storage
    Storage stickers will be available at the Freeman Service Desk. The stickers must mark all containers to be stored and returned at the close of the exhibits. Any exhibit that is not unpacked by the end of the setup time will be put in storage and can be returned only after the exhibits close on the first day the exhibit hall is opened. Containers or skids without Freeman storage stickers will be considered refuse and will be disposed of. Crates, boxes and cartons may not be stored behind booth backgrounds. Nothing of value should be left in crates that are going to storage. After returning crates at the close of the show, the decorator will provide a bill-of-lading, shipping labels and clerical assistance in preparing the forms for outbound shipment.
  5. Outbound Shipping
    Any items that need to be shipped out from the show must be packaged and labeled. Freeman is the official decorator/drayage company with the responsibility of unloading, delivery, reloading, and processing all exhibitors shipments. All outbound shipping must be prepaid. Further information will be included in the Exhibitor Services Kit which will be sent electronically 90 days prior to the meeting.
  6. Hotel Rooms
    A special block of rooms has been secured at the Grand Wailea and Wailea Beach Marriott Resorts with room rates ranging from $399-599. These are competitive room rates and sell out fast (all room types may not be available at this time). We encourage you to book as early as possible. New this year: To reserve your room, please contact the hotels directly at Grand Wailea Reservations 1-800-888-6100 (follow the prompt to GROUP RESERVATIONS and reference the HAWAIIAN EYE/RETINA meeting) or Marriott Wailea Beach Reservations CLICK HERE (discounted room rates available until room block sells out).