Hawaiian Eye & Retina Meeting

Location Information

Resort FAQs

Important COVID Update: Starting July 8, 2021 Hawaii will allow vaccinated travelers to skip pre-travel COVID testing. Visitors will need to upload proof of their vaccination to the state’s Safe Travels website and bring a physical copy of their vaccination cards with them when they travel to the islands.

What is the resort address?

Hilton Waikoloa Village (meeting location)
69-425 Waikoloa Beach Drive
Waikoloa, Hawaii 96738 USA

When can I reserve a room?

Housing is open to loyal attendees (those who registered onsite in 2021 for the 2022 meeting) as of Monday, July 19 at 10am (ET) and to all others on Monday, August 2 at 10am (ET) – please keep an eye out for our emails!

What are the room rates?

Palace Tower Rooms
Resort View $299
Ocean View $349

Makai Rooms (formerly Lagoon Tower)
Mountain View $359
Ocean View $409

What is the reservation procedure?

You must register before you can reserve a hotel room under the meeting room block. Group block rates and availability are limited, and meeting registration alone does not guarantee a hotel room. Only one reservation is permitted per meeting registrant. Meeting Registration reserves the right to cancel any additional reservations made by the same registrant (at the expense of the registrant).

What is the hotel billing policy?

Reservations: A 2-night non-refundable deposit plus tax will be taken at time of booking. Remaining balances will be taken 30 days prior to arrival date and reservations are completely non-refundable at that point.

Modifications: Accepted without penalty up until 30 days prior to arrival, so long as each reservation remains at least 2 room nights. Modifications received after this will result in full retention of monies paid for the original stay plus tax; payment for additional nights will be assessed prior to arrival.

Cancellations: From the time of booking until 30 days prior to arrival, your 2-night deposit plus tax remains non-refundable. Within 30 days of arrival, you will be charged the full length of original stay plus tax.

What is the closest airport?

Kona International Airport (KOA) is 20 minutes away.

What transportation options are available from the airport to the resort?

Rent a car at the airport and park at the resort for $37 per day. Or you can arrange for a car service or shuttle.

Are attendees eligible for any travel discounts?

Hawaiian Airlines
5% discount on select flights
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Explore More

Read a property overview

View options available at the Hilton Waikoloa Village

View resort experiences at the Hilton Waikoloa Village
Explore the rest of The Big Island

See the “Tours & Activities” booth onsite – exclusive to attendees – for excursion assistance and discounts.

See courses on Hawaii’s Big Island