Please see important exhibitor information below.

All service forms are saved in a single PDF (available 90 days prior to the meeting dates)

  1. Exhibit Space Tabletops
    All spaces are tabletops. The exhibit area is carpeted and each space includes one 6’ draped table, two side chairs, and one wastebasket. Displays must be contained within your 6 feet of allotted space. The height limit is 8 feet.
  2. Exhibitor Badges
    An Official Exhibitor Badge Order Form is included with this kit and is due March 4, 2019. Exhibiting companies are entitled to 4 complimentary badges per tabletop. Additional badges may be purchased for $300 each. Any names submitted after March 4, 2019 will be processed on-site at the exhibitor registration desk. To register for an exhibitor badge on-site, exhibitor personnel must present a business card showing that they are an employee or affiliate of an exhibiting company.
  3. Mailing Lists
    As an exhibitor, you are entitled to one complimentary attendee pre-registration mailing list and one complimentary post-show final attendee mailing list. The lists are supplied electronically. Please complete the enclosed Request for Registrant File and the Mailing Lists Agreement form and return them to my attention by February 23, 2019. To receive the post-show final attendee list, exhibitors must also complete the exhibitor evaluation and return to my attention. Evaluations will be distributed onsite.
  4. Exhibit Hall Storage
    Storage in the exhibit hall is limited to the area beneath your table. Items may not be stored next to your table, lining wall space or infringing in the aisle and/or walk ways. Any items that do not fit beneath your table must be stored in your hotel room or with the hotel bell desk.
  5. Outbound Shipping
    Any items that need to be shipped out from the show must be packaged and labeled. Payment information must be provided to the Sheraton. Boxes may be left at your booth at the close of the show and will be shipped out by the hotel provided your packages are properly packaged and labeled and the hotel has payment information on file.
  6. Hotel Registration Deadline: February 19, 2019
    A special block of rooms has been secured at the Sheraton New York Times Square Hotel at a room rate of $249. These are competitive room rates for a New York City hotel. We encourage you to call the Sheraton New York Times Square Hotel reservation desk toll-free at 1-888-627-7067 and refer to HemOnc Today Melanoma to reserve your room by the deadline of February 17, 2019 at 5:00 pm ET.